Project Updates – SharePoint 2010

Business Continuity

Michael Bratley / April 11, 2014 / Project Updates, SharePoint 2010 Workflows, SharePoint Enhancements

Work has now begun on the conversion of business continuity planning, from a paper based form, to an online version using a combination of SharePoint Workflows and InfoPath forms. With both Local and High Level Risk Registers now in their final stages this has enabled us to progress with Planning’s current final online conversion.

The screenshot shows the initial development of the online form. It will have a familiar look, taking the design of the Local and High Level Risk Registers.

As before, users will be able to print hard copies of their plans, so that in the event of SharePoint or the University network being unavailable, users will be able to access their plans. We are also in the early stages of considering electronic offsite storage, so that users will be able to access their files, from locations other than the University, in digital form even if the University network is unavailable.

Check back for more updates soon.

Please note functionality, forms, visuals and times may be subject to change.

SharePoint 2010 Workflow development update

David Raines / April 7, 2014 / Project Updates, SharePoint 2010 Workflows, SharePoint Enhancements

The SharePoint Workflow Development team have now completed their 3^rd and 4^th workflows in partnership with Planning & Business Intelligence. Both the Local and High Level Business registers are now ready for use. The final workflow for B&PI is the Business Continuity Planning workflow which is currently in development and is due for completion in the near future.

Earlier in the project we saw the launch of the Academic Timetabling amendment system allowing academics to automatically request and have approved Timetable Changes and Organisational Developments staff development booking system which is now widely used across the University.

Amongst others being currently developed are the Single Mark Submission Form, Freedom of Information Request Process, Timetable Queries, Exam Timetable Queries, Seminar Change Requests and Student Option Requests/Changes.

Those awaiting development include; Purchase Request Form, FOI Appeals Process, Environmental Information Agreements Request Process, Environmental Information Agreements Appeals Process, Data Subject Access Requests Process, Student Withdrawals Log, Student Interruptions Log and Student Transfers Log.

If you have any queries or questions regarding this Project, then please contact David Raines on 01522 886571 or email draines@lincoln.ac.uk

Staff Development Programmes

Michael Bratley / December 13, 2013January 20, 2014 / Project Updates, SharePoint Enhancements

Next week the Staff Development Programmes booking system will launch. The new system is self serve, users will be able to view and book onto courses, view all their current bookings, and cancel places as required.

It is estimated the new system will be accessible here from Tuesday 17th December. To find out about booking a place on a course, click here, and to find out about requesting unscheduled courses, click here.

Update

Now live.

Please note functionality, forms, visuals and times may be subject to change.

Help Documents

Michael Bratley / November 8, 2013November 11, 2013 / Project Updates

We are currently in the process of developing a Help section on the Professional Services site. It can be accessed here. We will be adding more content over time.

Further updates soon.

Please note functionality, forms, visuals and times may be subject to change.

Quick Project Updates

Michael Bratley / November 8, 2013November 11, 2013 / Project Updates

We have a few updates from the last week which are worth posting.

One update this week which is worth a particular mention. Yesterday we were finally able to install software on the SharePoint 2010 server that will enable our migration software access to the content databases. This will now enable us to migrate content from the preview portal to the live SharePoint 2010 server. Further updates will be posted soon regarding the migration.

Another important point from this week is that we have a meeting scheduled for next week with representatives from each college to review the Withdrawals process. We think this is very important as administrators within these areas have a big role in the process. We have re-developed a skeleton workflow for this process, but we have found we need more input from people in these areas. Further updates will be posted next week.

We have also met with the Collage of Science to begin work on automating the Single Mark Submission form. The aim here is to allow academics to complete the form online rather than sending an email to school administrators who then complete the form and forward to Registry. Linda and I have started plotting a BPMN process map for this, while Rob and I will soon start investigation methods to make completing this form as simple as possible. Further updates will be posted soon.

Please note functionality, forms, visuals and times may be subject to change.