The single mark submission process will soon become much simpler. The current paper based form will soon be moving online, as development approaches completion, supported by SharePoint 2010.

Academics will be able to directly send submissions to Student Administration whilst notifying their School Administrator at the same time.

Single Mark Submission Form V1.0.0.16

Included in the functionality is the ability to input a student’s id, which will query the QLS database to return all possible fields, to make input as quick as possible. This will also filter the list of School Administrators available to the selected students School. Selecting the Module will be just as easy. Modules will be displayed in selection boxes by both code and title for the academic year that was selected.

Enter the original merit mark, and the revised merit mark, and your submission is complete.

Single Mark Submission Form V1.0.0.16The system has a scheduled release date for September / October 2015.

Please note functionality, forms, visuals and times may be subject to change.

Work has now begun on the conversion of business continuity planning, from a paper based form, to an online version using a combination of SharePoint Workflows and InfoPath forms. With both Local and High Level Risk Registers now in their final stages this has enabled us to progress with Planning’s current final online conversion.

The screenshot shows the initial development of the online form. It will have a familiar look, taking the design of the Local and High Level Risk Registers.

Business Continuity Form

As before, users will be able to print hard copies of their plans, so that in the event of SharePoint or the University network being unavailable, users will be able to access their plans. We are also in the early stages of considering electronic offsite storage, so that users will be able to access their files, from locations other than the University, in digital form even if the University network is unavailable.

Check back for more updates soon.

Please note functionality, forms, visuals and times may be subject to change.

The SharePoint Workflow Development team have now completed their 3rd and 4th workflows in partnership with Planning & Business Intelligence.  Both the Local and High Level Business registers are now ready for use.  The final workflow for B&PI is the Business Continuity Planning workflow which is currently in development and is due for completion in the near future.

Earlier in the project we saw the launch of the Academic Timetabling amendment system allowing academics to automatically request and have approved Timetable Changes and Organisational Developments staff development booking system which is now widely used across the University.

Amongst others being currently developed are the Single Mark Submission Form, Freedom of Information Request Process, Timetable Queries, Exam Timetable Queries, Seminar Change Requests and Student Option Requests/Changes.

Those awaiting development include; Purchase Request Form, FOI Appeals Process, Environmental Information Agreements Request Process, Environmental Information Agreements Appeals Process, Data Subject Access Requests Process, Student Withdrawals Log, Student Interruptions Log and Student Transfers Log.

If you have any queries or questions regarding this Project, then please contact David Raines on 01522 886571 or email

The SharePoint Migration Project has now reached the milestone of completing Phase 1 of its intended migrations.  Sites have included; Catering, Estates and Commercial Facilities, The Library, The Graduate School and Registry’s Health & Safety, Registrar’s Office, Secretariat and Student Administration.

Phase 2 is well underway with Marketing, Recruitment and Communications, Student Support Centre and Human Resources complete. In addition some smaller individual sites have also been migrated including Classifieds, FreeCycle and Staff Message Lists.

The College of Science and Planning & Business Intelligence are next in the pipeline and many others have been through the planning stage.  Colleagues from the SharePoint Migration team will be working with them in the near future.

If you have any queries or questions regarding this Project, then please contact David Raines on 01522 886571 or email

The High Level Risk Register online system is now almost complete. The system will work inline with the Low Level Risk Register, and will have an identical look, and function in almost exactly the same way.

Screen Shot 2014-02-25 at 14.04.46

When updates are required to the register, Planning and Business Intelligence will activate the workflow, which will send out notifications to all relevant departments. Tasks will be created for these departments to enable progress monitoring, since all work is carried on the same document. As with the Low Level Register, editing will be limited to one person at a time to prevent saving errors.

Screen Shot 2014-02-25 at 14.05.46

The above image shows what the High Level Risk Register will look like. It carries the same format as the Low Level Risk Register. Should users need to send additional documentation to support their entries on the register, there are links on the form and in the notification emails to do this.

Screen Shot 2014-02-25 at 14.06.46

From an admin point of view, progress can easily be monitored. From the workflow summary screen, users can see all the tasks that have been issued to departments and whether they have been completed or not. Should users not complete their tasks before the due date, reminder emails will be sent periodically to encourage them to complete the task.

Check back for more updates soon.

Please note functionality, forms, visuals and times may be subject to change.